Designing an email signature is more difficult than it looks…

A well branded and professional email signature takes time and effort to get right. It has to look visually appealing in different email clients (Outlook, Gmail, Yahoo etc.) and on mobile devices (iPhone, iPad, Android, Windows Phone etc.), include concise contact details, comply with email law and be consistent across an entire organization.

No wonder so many people struggle when it comes to creating the perfect email signature.

Well, that’s where we come in. We are the industry experts in designing or adapting a brand for the email signature channel and make thousands of signatures a year for our users. We can create you a professional HTML signature that will work across all email clients, look amazing and promote your organization to your customers.

Want more than one signature designed? No problem!

We can design as many email signature templates as you like. You’re the customer and we’re here to help YOU! Contact us now to discuss your requirements.

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I would strongly recommend Exclaimer to anyone.
Usha Shamana Schenck, Price, Smith & King LLP

What should an email signature look like?

Internal email signature

Internal email signature reply

To be added to email sent by employees to others within an organization. These are of a simpler design and will include basic information such as:

  • Name
  • Job title and department
  • Where they are based in the office (used by large organizations and with multiple locations)
  • Telephone number/extension
  • Employee photo (add a more personal touch)

External email signature

External email signature example

This will be added to the first email sent to an external contact. This stops the recipient’s mailbox getting flooded with too much signature content.

The email signature will have the employee’s full contact details:

  • Name
  • Job title and department
  • Telephone number (with country code if emails are to being sent internationally)
  • Mobile number, if applicable
  • Email address
  • Office address

In addition, the signature has a legal disclaimer in compliance with international email law and additional dynamic content such as social media icons, campaign banners etc.

External email signature (reply version)

Email signature external reply

Sent to all external recipients and will be used after the first email the employee has sent. This employs a simpler design so as not to be overpowering. The signature will still include the user’s full contact details.

Additional content such as promotional banners and links to social media profiles complete the signature.

How the design process works

  • Step 1.
    Simply select how many email signature templates you would like us to design via our secure payment portal.
  • Step 2.
    Fill out a short creative brief which will be submitted to our design team.
  • Step 3.
    Our design team will liaise with you directly to ensure you get the perfect signature template.
  • Step 4.
    Once you finalize the design, we will email you the final files. Alternatively, we can provide additional assistance in deploying the template into our award-winning email signature software.
  • Step 5.
    You now have an awesome email signature!

    Example of an email signature sent externally

Alternatively, you can contact us directly and we will be happy to discuss your requirements over email and/or telephone.

Get started with your bespoke email signature design

With prices from USD $175.00 per signature you can easily get your entire range of signatures created. If you would like to buy this please do so or get in touch to discuss other ways we can help you.

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